Workflow diagram software

The online workflow diagram tool for better teamwork — anytime, anywhere

Quickly and collaboratively diagram workflows with your team using Mural's intuitive visual platform that helps teams do better, visual work.

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Workflow diagramming

Workflow diagramming FAQs

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Create workflows that improve decision-making with your team

Bring everyone together in a shared (and infinite) digital canvas with features like sticky notes, shapes, and connectors.
Organize each step of your workflows by shape or color, and quickly establish processes and hierarchies.
Add images and GIFs, or include links to further information where needed.
Manage edit permissions so that all the right stakeholders can get involved.
Gather comments and feedback in real-time or asynchronously, and vote on the results to determine the best path forward.
Export all or just part of your murals in a variety of formats, so you can share your workflows and increase transparency.

How to use Mural for workflow diagramming

Mural is where teams collaborate to brainstorm, refine their ideas, and build better workflows by ensuring that every stakeholder’s voice is heard.

Start from a blank canvas or with one of Mural's hundreds of free templates, built by experts in collaboration design and project management.
Each template includes facilitation features and tips to guide your team through each step of the process.
Safely and securely add collaborators with edit permissions, and welcome unlimited visitors (included with every membership).
Run an engaging real-time session or invite your team to share feedback asynchronously.
Embed or export a visual representation of your workflows to share with anyone, inside or outside Mural.

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Workflow diagramming FAQs

What is a workflow diagram?

A workflow diagram visualizes the steps and actions needed to complete a project or process. At their most basic level, workflow documents are flowcharts, created using shapes and colors to represent actions and steps in the process. Then, every step is connected with an arrow to represent the direction of flow from beginning to end.

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How do I create a workflow diagram?

Typically, workflows have three main components: inputs, transformations, and outputs.

Start by capturing the various inputs that form the foundation of your workflow. It’s a good idea to use different shapes or icons to show different kinds of inputs.
Next, detail the various transformations that occur in the intermediary stages of your workflow. Make sure to use connectors to show how the inputs transform as you move across the diagram in the direction of your workflow.
Finally, what are the outputs? Cover the outputs of your workflow to show the current or desired outcomes and complete the process.

What apps does Mural integrate with for seamless workflow documentation?

Mural integrates with Azure DevOps, Confluence, Jira, and more to make it easy to manage your workflows and keep everything organized. Take the busy work out of workflows with integrations that streamline updates and processes so that everyone stays on the same page, automatically.

What kinds of teams is Mural’s online workflow diagram software built for?

Mural’s intuitive workflow diagramming tools can be used by teams of any size — with features that allow for easy sharing, clear instructions, and asynchronous work, Mural makes building workflows more collaborative.

Is Mural’s workflow software free?

Yes! It’s free to get started with Mural. You can learn more about our pricing and packaging if and when you’d like to upgrade your account to take full advantage of our suite of collaboration tools.

Does Mural have an online workflow diagram template I can use?

Yes! One example is this Workflow template that kickstarts your collaborative workflow building with pre-fab suggestions for shapes and connectors, located inside the Flow Keys section. Also, Mural offers a free Process Flowchart template that has some of the same advantages when mapping your workflows.

There are many more diagram templates to choose from in our template library, but you can always get started with a blank canvas, and use our built-in icons, shapes, and connectors to create custom workflows with just a few clicks.